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Executive Secretaries and Executive Administrative Assistants

Provide high-level administrative support by conducting research, preparing statistical reports, and handling information requests, as well as performing routine administrative functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.

Tasks
22 tasks15 core, 7 supplemental
Family
Office & Administrative SupportOne of its 55 occupations
Code
43-6011.00SOC 2018: 43-6011

Read the 22 tasks Download this record as JSON

What the work is made of

15 core tasks and 7 supplemental, each quoted as published, with the survey it came from.

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Core: central to the jobSupplemental: done by some, not all

  1. Task 1. Manage and maintain executives' schedules.Core taskTask 2770Rated by 141 people who do the job, July 2017
  2. Task 2. Make travel arrangements for executives.Core taskTask 2779Rated by 140 people who do the job, July 2017
  3. Task 3. Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.Core taskTask 2771Rated by 141 people who do the job, July 2017
  4. Task 4. Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives.Core taskTask 18576Rated by 140 people who do the job, July 2017
  5. Task 5. Answer phone calls and direct calls to appropriate parties or take messages.Core taskTask 18573Rated by 141 people who do the job, July 2017
  6. Task 6. Prepare responses to correspondence containing routine inquiries.Core taskTask 2776Rated by 141 people who do the job, July 2017
  7. Task 7. Open, sort, and distribute incoming correspondence, including faxes and email.Core taskTask 2773Rated by 140 people who do the job, July 2017
  8. Task 8. Greet visitors and determine whether they should be given access to specific individuals.Core taskTask 2775Rated by 140 people who do the job, July 2017
  9. Task 9. Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings.Core taskTask 18575Rated by 141 people who do the job, July 2017
  10. Task 10. Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees, and boards of directors.Core taskTask 2780Rated by 140 people who do the job, July 2017
  11. Task 11. Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.Core taskTask 18574Rated by 141 people who do the job, July 2017
  12. Task 12. File and retrieve corporate documents, records, and reports.Core taskTask 2774Rated by 140 people who do the job, July 2017
  13. Task 13. Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.Core taskTask 2772Rated by 141 people who do the job, July 2017
  14. Task 14. Provide clerical support to other departments.Core taskTask 18577Rated by 141 people who do the job, July 2017
  15. Task 15. Attend meetings to record minutes.Core taskTask 2782Rated by 141 people who do the job, July 2017
  16. Task 16. Process payroll information.Supplemental taskTask 18578Rated by 139 people who do the job, July 2017
  17. Task 17. Interpret administrative and operating policies and procedures for employees.Supplemental taskTask 2788Rated by 140 people who do the job, July 2017
  18. Task 18. Set up and oversee administrative policies and procedures for offices or organizations.Supplemental taskTask 2785Rated by 141 people who do the job, July 2017
  19. Task 19. Meet with individuals, special interest groups, and others on behalf of executives, committees, and boards of directors.Supplemental taskTask 2784Rated by 140 people who do the job, July 2017
  20. Task 20. Compile, transcribe, and distribute minutes of meetings.Supplemental taskTask 2781Rated by 140 people who do the job, July 2017
  21. Task 21. Supervise and train other clerical staff and arrange for employee training by scheduling training or organizing training material.Supplemental taskTask 18579Rated by 141 people who do the job, July 2017
  22. Task 22. Review operating practices and procedures to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.Supplemental taskTask 2787Rated by 139 people who do the job, July 2017

Where this comes from

Quoted from the U.S. Department of Labor, and credited. Nothing on this page is written by us.

How we copy and credit sources
  1. Published by
    O*NET 29.0, U.S. Department of LaborEmployment and Training Administration
  2. Classification
    Standard Occupational Classification 2018, 43-6011
  3. License
    CC BY 4.0Free to copy and reuse, with credit
  4. Changed by us
    Nothing.

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