# Executive Secretaries and Executive Administrative Assistants > Provide high-level administrative support by conducting research, preparing statistical reports, and handling information requests, as well as performing routine administrative functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff. - Code: 43-6011.00 (O*NET-SOC; SOC 2018 43-6011) - Family: [Office & Administrative Support](https://foundation.org.ai/occupations#family-43), one of its 55 occupations - Tasks: 22 tasks (15 core and 7 supplemental) - Page: https://foundation.org.ai/occupations/43-6011.00 - JSON: https://foundation.org.ai/data/tasks/43-6011.00.json ## What the work is made of 1. Manage and maintain executives' schedules. Core task · Task 2770 · Rated by 141 people who do the job, July 2017 2. Make travel arrangements for executives. Core task · Task 2779 · Rated by 140 people who do the job, July 2017 3. Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software. Core task · Task 2771 · Rated by 141 people who do the job, July 2017 4. Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives. Core task · Task 18576 · Rated by 140 people who do the job, July 2017 5. Answer phone calls and direct calls to appropriate parties or take messages. Core task · Task 18573 · Rated by 141 people who do the job, July 2017 6. Prepare responses to correspondence containing routine inquiries. Core task · Task 2776 · Rated by 141 people who do the job, July 2017 7. Open, sort, and distribute incoming correspondence, including faxes and email. Core task · Task 2773 · Rated by 140 people who do the job, July 2017 8. Greet visitors and determine whether they should be given access to specific individuals. Core task · Task 2775 · Rated by 140 people who do the job, July 2017 9. Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings. Core task · Task 18575 · Rated by 141 people who do the job, July 2017 10. Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees, and boards of directors. Core task · Task 2780 · Rated by 140 people who do the job, July 2017 11. Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work. Core task · Task 18574 · Rated by 141 people who do the job, July 2017 12. File and retrieve corporate documents, records, and reports. Core task · Task 2774 · Rated by 140 people who do the job, July 2017 13. Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution. Core task · Task 2772 · Rated by 141 people who do the job, July 2017 14. Provide clerical support to other departments. Core task · Task 18577 · Rated by 141 people who do the job, July 2017 15. Attend meetings to record minutes. Core task · Task 2782 · Rated by 141 people who do the job, July 2017 16. Process payroll information. Supplemental task · Task 18578 · Rated by 139 people who do the job, July 2017 17. Interpret administrative and operating policies and procedures for employees. Supplemental task · Task 2788 · Rated by 140 people who do the job, July 2017 18. Set up and oversee administrative policies and procedures for offices or organizations. Supplemental task · Task 2785 · Rated by 141 people who do the job, July 2017 19. Meet with individuals, special interest groups, and others on behalf of executives, committees, and boards of directors. Supplemental task · Task 2784 · Rated by 140 people who do the job, July 2017 20. Compile, transcribe, and distribute minutes of meetings. Supplemental task · Task 2781 · Rated by 140 people who do the job, July 2017 21. Supervise and train other clerical staff and arrange for employee training by scheduling training or organizing training material. Supplemental task · Task 18579 · Rated by 141 people who do the job, July 2017 22. Review operating practices and procedures to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures. Supplemental task · Task 2787 · Rated by 139 people who do the job, July 2017 ## More in Office & Administrative Support - [Bill and Account Collectors](https://foundation.org.ai/occupations/43-3011.00): 15 tasks - [Billing and Posting Clerks](https://foundation.org.ai/occupations/43-3021.00): 28 tasks - [Bookkeeping, Accounting, and Auditing Clerks](https://foundation.org.ai/occupations/43-3031.00): 28 tasks - [Brokerage Clerks](https://foundation.org.ai/occupations/43-4011.00): 10 tasks - [Cargo and Freight Agents](https://foundation.org.ai/occupations/43-5011.00): 24 tasks - [Communications Equipment Operators, All Other](https://foundation.org.ai/occupations/43-2099.00): no tasks listed - [Correspondence Clerks](https://foundation.org.ai/occupations/43-4021.00): 17 tasks - [Couriers and Messengers](https://foundation.org.ai/occupations/43-5021.00): 15 tasks - [Court, Municipal, and License Clerks](https://foundation.org.ai/occupations/43-4031.00): 30 tasks - [Credit Authorizers, Checkers, and Clerks](https://foundation.org.ai/occupations/43-4041.00): 16 tasks - 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[Human Resources Assistants, Except Payroll and Timekeeping](https://foundation.org.ai/occupations/43-4161.00): 19 tasks - [Information and Record Clerks, All Other](https://foundation.org.ai/occupations/43-4199.00): no tasks listed - [Insurance Claims and Policy Processing Clerks](https://foundation.org.ai/occupations/43-9041.00): 25 tasks - [Interviewers, Except Eligibility and Loan](https://foundation.org.ai/occupations/43-4111.00): 16 tasks - [Legal Secretaries and Administrative Assistants](https://foundation.org.ai/occupations/43-6012.00): 14 tasks - [Library Assistants, Clerical](https://foundation.org.ai/occupations/43-4121.00): 32 tasks - [Loan Interviewers and Clerks](https://foundation.org.ai/occupations/43-4131.00): 18 tasks - [Mail Clerks and Mail Machine Operators, Except Postal Service](https://foundation.org.ai/occupations/43-9051.00): 26 tasks - [Medical Secretaries and Administrative Assistants](https://foundation.org.ai/occupations/43-6013.00): 15 tasks - [Meter Readers, Utilities](https://foundation.org.ai/occupations/43-5041.00): 12 tasks - [New Accounts Clerks](https://foundation.org.ai/occupations/43-4141.00): 15 tasks - [Office and Administrative Support Workers, All Other](https://foundation.org.ai/occupations/43-9199.00): no tasks listed - [Office Clerks, General](https://foundation.org.ai/occupations/43-9061.00): 20 tasks - [Office Machine Operators, Except Computer](https://foundation.org.ai/occupations/43-9071.00): 18 tasks - [Order Clerks](https://foundation.org.ai/occupations/43-4151.00): 19 tasks - [Payroll and Timekeeping Clerks](https://foundation.org.ai/occupations/43-3051.00): 21 tasks - [Postal Service Clerks](https://foundation.org.ai/occupations/43-5051.00): 19 tasks - [Postal Service Mail Carriers](https://foundation.org.ai/occupations/43-5052.00): 21 tasks - [Postal Service Mail Sorters, Processors, and Processing Machine Operators](https://foundation.org.ai/occupations/43-5053.00): 14 tasks - [Procurement Clerks](https://foundation.org.ai/occupations/43-3061.00): 19 tasks - [Production, Planning, and Expediting Clerks](https://foundation.org.ai/occupations/43-5061.00): 17 tasks - [Proofreaders and Copy Markers](https://foundation.org.ai/occupations/43-9081.00): 11 tasks - [Public Safety Telecommunicators](https://foundation.org.ai/occupations/43-5031.00): 18 tasks - [Receptionists and Information Clerks](https://foundation.org.ai/occupations/43-4171.00): 18 tasks - [Reservation and Transportation Ticket Agents and Travel Clerks](https://foundation.org.ai/occupations/43-4181.00): 21 tasks - [Secretaries and Administrative Assistants, Except Legal, Medical, and Executive](https://foundation.org.ai/occupations/43-6014.00): 31 tasks - [Shipping, Receiving, and Inventory Clerks](https://foundation.org.ai/occupations/43-5071.00): 11 tasks - [Statistical Assistants](https://foundation.org.ai/occupations/43-9111.00): 14 tasks - [Switchboard Operators, Including Answering Service](https://foundation.org.ai/occupations/43-2011.00): 19 tasks - [Telephone Operators](https://foundation.org.ai/occupations/43-2021.00): 14 tasks - [Tellers](https://foundation.org.ai/occupations/43-3071.00): 28 tasks - [Weighers, Measurers, Checkers, and Samplers, Recordkeeping](https://foundation.org.ai/occupations/43-5111.00): 18 tasks - [Word Processors and Typists](https://foundation.org.ai/occupations/43-9022.00): 19 tasks ## Where this comes from Quoted from O*NET 29.0, U.S. Department of Labor, Employment and Training Administration, under CC BY 4.0: free to copy and reuse, with credit. 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